SIVA, acronym of SIstema di Vigilanza sull’Acciaio (Supervisory system on steel), is a web portal of the Direzione Generale della Politica Commerciale Internazionale. The EU Commission highlighted the need to adopt prior surveillance of imports of steel products from third countries outside the EU, in order to gather detailed statistical information on the performance of the European steel market and prevent vulnerabilities.

Starting from 3 June 2016, in order to import certain iron and steel products in the European Union it is necessary to obtain a Surveillance Document, to identify them in accordance with the regulations UE 755/2015, 478/2015 and 670/2016.

For this purpose, was born the portal SIVA (https://siva.mise.gov.it/), allowing the electronic submission of individual requests to the competent authority (for ITALY the Ministero dello Sviluppo Economico, Direzione Generale della Politica Commerciale Internazionale), in order to get the digital document, necessary for the customs clearance of goods as agreed with customs (supervisory certificate).






How to register

The web platform SIVA, cempowers individuals affected (importers, legal persons and/or natural persons), after registration, to submit an application for a Surveillance Document at any time to MISE, which will issue to each richiendete, after positive appraisal, a Surveillance Document. The system, also, will interface with the SIGL2 Portal of the European Commission and with the Sportello Unico of Italian customs and, later, also with EU customs systems.

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Figure n. 1 - The architecture of the system

In registration area (fig. n. 3, below) you can make: login, if you have already registered, a new registration or recover password and username, in case of loss.

During registration you will be prompted for information essential for the release of username and password. Prerequisites for obtaining the credentials are the availability of an email address.

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Figure n. 3 - Registration area

Figure n. 4 - Registration module

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Registered, the system sends the e-mail box specified by the user, a message confirming your registration (no-reply@mise.gov.it), with the details of the new account (username and password) and the link to activate your account and log into the portal SIVA.




The interface of the application

As you can see in figure n. 5 below (Home Page of the SIVA portal), the application's interface is divided into two areas:

  1. a registration area at the top right to access to the system and account management operations;
  2. an informative area, left, with guide line very synthetic and references to legislation, which you can download from the website of the Ministry by selecting one of the three buttons at the bottom of the page (download regulation UE 755/2015, regulation 478/2015 and regulation 670/2016, in PDF format).

Figure n. 5 - Home page of the portal

When you finish recording, you will be asked to refine the profile associated with the newly activated account by asking you to fill out a form with more information and requirements. Through this form you can create a new profile (if you have not yet created), or to edit the existing profile at any time thereafter. The profile can vary, depending on whether the applicant is a legal entity or a natural person. The profiles are:

  1. Importing Company,
  2. Representative/Declarant,
  3. Delegate/Attorney.

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Figure n. 6 - Options for profile selection

In the case of a legal person"Importing Company" (see fig. n. 7, below), over the Company Name, Vat Number/Tax Code, Email, any PEC, telephone number and fax, it also asked the Code EORI, identification of economic operators and other persons in their dealings with the Customs authorities. In Italy, the authority responsible for the registration of economic operators and other persons and EORI number assignment is the Customs Agency. In the subsection "registered office" it involves the insertion of the address, the street number, city, zip code and country. Required fields are marked with a red asterisk *.

If your profile corresponds to a "Importing Company", this will open the form Company Data that includes a section for the indication of Legal representative. However, if the profile matches a "Representative/Declarant" or a "Delegate/Attorney", this will open the form Personal Data and a replicable sectionCompany/ies represented/e, that enables you to place one or more companies represented by clicking on "Add company"

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Figure n. 7 - Company Data

On the same page, within the same module (see fig. n. 8 below) there is a further subsection, for the definition of "Legal representative" of the company, with the following fields: name, date of birth, place of birth, Email, phone, ( required fields are marked with a red asterisk *. By clicking on the "Submit", you complete your listing.

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Figure n. 8 - Legal representative

If the desired profile is that of a "Representative/Declarant" or a "Delegate/Attorney", you will be prompted for the data subject's personal data and data of rapresented company/ies, as you can see in the figure n.8.
STTENTION: the name and surname entered must match exactly the digital signature that will be affixed to the digital question.

Activates the horizontal scroll bar at the bottom, to see the entire screen.

Figure n. 8 - Module "personal data", with subsection "rapresented company/ies".


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Managing Requests of surveillance

Complete your profile, the user (that may be an Importing Company, a Representative/Declarant or a Delegate/Attorney), can finally present the "Request for Surveillance". What is it about? As explained in the introduction, starting from 3 June 2016, in order to import certain iron and steel products in the European Union you must obtain a DOCUMENT OF SURVEILLANCE (Regulation UE 755/2015, 478/2015 e 670/2016), in order to identify and clear the goods as agreed with customs. In the figure n. 9 (below) shows the different "functionalities" of the module which manages "Requests of Surveillance":

  1. insert new application (the "request a new surveillance document" button);
  2. consultation requests in process (list of requests IN PROCESS)
  3. consultation released documents of surveillance (list of WOREKD requests)

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Figure n. 9 - Managing "requests of surveillance".

In the figure above, both the list of questions in the works that the list of questions that were released are empty as it has not yet submitted no questions. By clicking on the button "Request a new Surveillance Document" you can access to module everywhere Data of Request of Surveillance (fig. n. 10, below), to insert a new question, that reflects exactly the paper form annexed to Regulation. Within the module, there is the subsection Goods Data, that can be increased by clicking on the "Add Goods", at the bottom of the page to the right. Important are the statements, placed at the bottom of the form, the sanctions provided for in case of inserting false information and processing of personal data.

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Figure n. 10 - Data Request of Surveillance

In case the operator is a natural person: "representative/declarant" o "delegate/attorney" the first step of integration of demand expected to indicate for which importing company you are requesting the surveillance document (fig. n. 11, below). Please note that the user may, at any time, change your profile, adding new companies commissioning or eliminating other delegation which has expired or has been cancelled.

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Figure n. 11 - Indication of the importing company

The mandatory fields, marked with a red asterisk, for the module "Data Request of Surveillance" are: Place of import, the country of origin and country of origin; while the subsection"Goods Data" are: Taric code, details Wares (fills), quantity (KG) CIF frontier Value, EU in Euro, quality, Vendor, Supplier Country.
N.B.: The Taric code is a code of the customs tariff.

Data entry is supported by preloading errors or control features of the codes (eg Taric codes).

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Figure n. 12 - Error control functions and preloaded codes

Another important feature is the upload of documents necessary to the granting of the application, which are collected and sorted along with it (fig. n. 13). In the event that the application is submitted by a Delegate/Attorney, the system prompts you to attach by force the mandate/power of Attorney of the importing company.

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Figure n. 13 - Upload of documents necessary to the issuance of the question

At this point you have two options: either return to the form of "managing requests", to access the lists of applications IN PROCESS (or RELEASED), or proceed with the download of the application, in the digital signing.

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Figure n. 14 - List of applications in process

Figure n. 15 - Download of the request

Figure n. 16 - Digital signature of the application

The download of the application and the digital signing process completed. Digital request model reproduces exactly the paper form annexed to Regulation (figure n. 17 and 18).
N.B. the digital signature on the digital application form must match exactly with the name and surname of asking

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Figure n. 17 - Wiring question

Figure n. 18 - Surveillance document produced by the system, with QR-Code


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